The moving process from office-to-office should never begin on “moving day.” Although you’re not packing up an entire home, there are still many things you can do ahead of time to get the team ready for a swift, seamless move. Because Daymakers has experience moving businesses, we wanted to put together a cheat sheet on how to prepare your team for an office move so things run smoothly!

Giving Notice

Diverse employees on online conference video call on tv screen in meeting room.

The day you dot the i’s and cross the t’s should be the day you tell your employees about the move. Whether you have a small team or a large team, letting them know ahead of time is the smartest and most effective plan. Write a company-wide email, host a meeting, or send a mass message on your productivity platform to ensure everyone is on the same page.

Schedule Your Move Accordingly

Moving Day

It’s important to schedule your move around any important dates that your company has coming up. If you have crucial staff meetings on Wednesdays, let’s not schedule your moving day for a Wednesday. You want to make sure this doesn’t affect the productivity of your team.

Team Build

Diverse business people putting their hands together in cirle

Make packing up the office a team-building activity! Host a meeting and list out all of the tasks needed to complete. Allow your employees to sign up for their job (cleaning, packing up the printers, labeling the electronics, etc.) and enjoy the time together as a team. This is also a great way to get your employees excited about the move.

Change of Address

Moving house; Wooden stamps with arrow text of concept and two house toys.

After you tell your team about the good news, be sure to let them know the new address. The team will obviously need to know where to go, but also gives them the opportunity to change their email signatures, change the address on the website or Google My Business, and allow the social media team to create some posts about where you’re moving to!

Visit the New Space

Clean empty office

Choose a day and offer your team to meet up at the new office space to check it out. Here, you can take their opinions on whether or not the walls should be painted, where certain items should go, etc. The more eyes on the new space, the more ideas. This is also a team-building activity, as you can all put your heads together to visually build your new space.

Have a Ribbon-Cutting Ceremony

Ceremonial firm opening

After you’ve moved in, consider having a ribbon-cutting ceremony! This is a fun way for your team to celebrate the new office space. Take photos for your social media, write about it in a press release, and have fun with it!

Hire a Professional Moving Company

Hiring a professional moving company is going to put your mind at ease. Instead of worrying about boxes being dropped and your expensive items being lost or broken, a professional moving team will ensure that your belongings are safe. They are trained professionals that know how to move any item. If you feel more comfortable having the moving crew pack for you – Daymakers Moving & Storage can do that as well. We’re here to make sure your moving day goes smoothly. We want you and your team to enjoy the transition and focus on how you’re going to set up the new space. Leave the heavy lifting to us!

If you’re interested in grabbing a FREE QUOTE, click that link and leave the rest to us. We will provide you with all of the information and services that you need.